Our data privacy and protection policy
The E-Compliance Academy of companies

Introduction
We have written this Privacy Policy to inform you, by the terms of the Global Data Privacy and Protection Regulation and mandates, related to the data and information we collect, how we use the data and what you may do as a visitor to our website(s).

The protection of your personal data during the collection, processing and use during your visit to our website is critical to us. Personal information is information that helps to find your identity. This includes information such as name, address, postal address, telephone number. Information that is not directly related to the identity and status (for example, preferred websites or the number of users of a website) is not collected.

All personal data is protected by the law. Below is information on the collected information during your visit to the Site and how it is used:

  1. Collection and processing of data

Every access to our website and every retrieval of a file stored on the website is logged. The storage serves internal system-related, statistical purposes and for reasons of data security, to ensure the stability and the operational safety of our system, primarily provided by the host as a standard.

The following are logged: name of the retrieved file, date and time of the retrieval, amount of transmitted data, message about the successful retrieval, web browser and related.Besides, the IP addresses of the requesting computer are logged. We store this data for approx. 45 days, unless we have a business relationship.

Additional personal data will only be collected if the data subject voluntarily provide this information, for example, in the context of a request or registration. This option is currently not in use, except when you register for our conferences, workshops, seminars and related participation.

  1. Use and disclosure of personal data

Insofar as you have provided us with personal data, we only use these to answer your inquiries, to process contracts concluded with you and for technical administration. We store your data within the scope of the legal storage obligations.

The deletion of the stored personal data takes place if you revoke your consent to the storage, if their knowledge is no longer necessary for the fulfilment of the purpose pursued with the storage or if their storage for other legal reasons is inadmissible or unsubscribe to any particular communication.

  1. Your rights

You have the right to information, correction, deletion, restriction, data portability, revocation and opposition. Contact us regarding any issues. If you believe that the processing of your data violates the general provisions of most global Data Privacy and Protection mandates or if you feel that your privacy claims are violated in a manner that we regret, you may contact us first and if you do not get a satisfactory response from us then to the local Regulatory Authority. Due to the global nature of our business, it would probably be the local data protection authority. You are welcome to contact us to get information on the local authority contact details.

Upon written request, we will gladly inform you about the data stored about you. Security note: We endeavour to store your personal data by taking all technical and organisational possibilities so that they are not accessible to third parties. When communicating by e-mail, complete data security cannot be guaranteed. We, therefore, recommend that confidential information be sent by post. For external links to third-party content, we cannot accept liability despite careful content control. Please see the attached note on your rights according to GDPR and related global regulations.

  1. Cookies and web analytics

Cookies, other tracking technologies as well as functions of the web analysis service of our website Host one.com can be used on our internet platform in many ways. Cookies are small pieces of text information that enable us to recognise the user and analyse your use of our websites. The generated data is transmitted to the server of the provider and stored there.

They serve to make our website more user-friendly, effective and secure overall. Besides, cookies are used to measure the frequency of page views and general navigation. Your IP address will be saved but pseudonymised. As a result, only a rough localisation is possible.

By using our website, you agree that we use cookies. You can refuse and delete the acceptance of cookies in your browser settings at any time. How this works in detail, please refer to the instructions of your browser manufacturer. If you decide against certain technical and functional cookies, the functionality of our website may be limited. Some cookies may be stored on your device until you delete them.

  1. TLS encryption with https

We use https to securely transfer data over the Internet. By using TLS (Transport Layer Security), an encryption protocol for the secure transmission of data over the Internet, we can ensure the protection of confidential data. You acknowledge the use of this security for data transmission through the small padlock icon in the upper left corner of the browser and the use of the https scheme as part of our Internet address.

  1. Privacy by categories

Based on the additional privacy information related to the affected website or group:

 

6.1 Interested parties

Those interested include those affected by marketing information, the Internet, e-mail, etc., or requesting performance information. The purpose of the processing is the detailed information of the interested parties about the services of the E-Compliance Academy.

During processing both the contact details of the interested party (name, address, e-mail, telephone number) and the reason for the interest are stored and processed. The transmission of the data to third parties does not take place.

The storage of the data takes place max. Three years after the last contact should not result from the interest of a customer contract. When processing personal data for visitors, no personal automated decision/profiling methods are used.

6.2 Customers

We process personal data that fall under the following categories of data:

  • name company,
  • career/occupation,
  • Date of birth,
  • Commercial register,
  • interlocutor,
  • business address and other addresses of the customer,
  • contact information (telephone number, fax number, e-mail address, etc.)
  • bank details, credit card details,
  • References,
  • User Identification Number, to identify the username to any system owner of file and directorie(s).
  • Customer service inquiries

The data is voluntarily provided by the customer, and we process this data based on your consent for the following purposes:

  • Customer care
  • for own advertising purposes, for example for sending offers, advertising leaflets and newsletters (in paper and electronic form) as well as for reference to the customer’s existing or previous business relationship (reference note).

You can revoke this consent at any time. A revocation means that we will no longer process your data for the above purposes as of this date unless required by any other legal mandate or authority. For any financial transaction or payment, please contact us:

The data provided by the customer also must fulfil the contract or to carry out pre-contractual measures. Without this data, we cannot conclude the contract with any data subject. We store your data within the scope of the legal storage obligations.

Depending on the nationality of the customer and the project, the data may also be processed primarily in EU or with our global business partners where we have contractually agreed to process data.

For EU data we follow the appropriate level of protection results from an appropriateness decision of the European Commission under Art. 45 GDPR.

We do not use automated decision-making/profiling procedures that legally affect you or affect you significantly in an equivalent manner.


6.3 Project partners (both EU and abroad)

The privacy of projects with one or more partners will be contractually agreed before the project is started and signed by all project partners.


6.4 Employees

To protect the data, every employee has signed a privacy policy and a privacy statement and business secrets with the E-Compliance Academy

There are also privacy policies for IT systems and their applications. The purpose of these guidelines is to set minimum standards for use and operation and to ensure the lawful processing of personal and confidential data.


6.5 Data Processors

We also use subcontractors for data processing.

We pass on your data to the following recipients or recipient categories:

  • Accountant (Accounting)
  • Lawyer (legal representative)
  • banks
  • IT Administrator (Technical Problems)
  • Web Agency (E-Mail Problems)

The E-Compliance Academy concludes agreements (contracts) with data processors to ensure data protection.The corresponding contracts with the contract processors are with the company.

 

  1. Privacy Organisation

Please contact us regarding your requests and rights:

Management, Data Protection Manager, IT Manager:

Data Protection Authority:

or write us at;info@copenhagencompliance.com

 

  1. We act as a e-learning platform for Copenhagen Compliance group including The EUGDPR Institute and The Information security Institute